Document Control System in Manufacturing Industry

Document Control System In Manufacturing Industry

Many traditional paper documents would be generated in a manufacturing business as in the examples listed below:

• Statutory documents such as licenses, records and reports
• Transactional documents such as purchase and sales invoices, shipping documents and cash vouchers
• Production related documents such as operations manuals, specification sheets, production and maintenance schedules, machine production reports, material handling documents, store bin cards and gate passes

• Management reports where the recipient prefer printed paper documents to computer screen views
• Business documents such as correspondence, contracts, brochures and reference materials

However, in a modern system, the majority of documents would be generated as computer documents, and remain as such. Different kinds of databases like financial accounts, inventory records and different kinds of analyses are examples. The core functions outlined in the previous section would each produce a continuing flow of voluminous documents.

In addition to providing management information, document management systems also do the following:

• Ensure that only authorized persons are able to access sensitive documents
• Minimize the danger of damage and loss of important documents

• Preserve the documents as long as needed by statute or for management purposes

Environmental Aspects In ISO 14001 Standards EMS

Environmental Aspects In ISO 14001 Standards EMS

First make lists of the environmental aspects (issues) that are relevant

to the business. The environmental review mentioned earlier should

provide most of this information and the Annex to ISO 14001 provides

guidance on the format for doing this.

Consider the inputs, outputs and processes/activities of the business in

relation to;

a) emissions to air

b) releases to water

c) waste management

d) contamination of land

e) use of raw materials and natural resources

f) other local environmental and community issues

Consider both site (direct) and offsite (ie. indirect) aspects that you

control or have influence over (such as suppliers) and in relation to

normal operations, shut-down and start-up conditions and reasonably

foreseeable and emergencies situations

A simple written procedure is then required to determine which of the

aspects identified are really or probably significant (important) and should

therefore be managed by the EMS. This process which is

similar to health and safety risk assessment ranks the aspects by order

of importance and the significant aspects identified are then the core

of the environmental management system.

There are various methods of determining significance but most are

based on the principle of attributing a relative value for the

environmental hazard or potential to cause harm (eg. on a scale of 1-

5) and the risk or likelihood of occurrence (eg. on a scale of 1-5). The

relative significance is then determined by multiplying the hazard by

the risk. (eg. max score of 25). An arbitrary but cautious threshold

value is then set above which environmental aspects are considered to

be significant. This threshold can be determined by a common sense

consideration of the aspects identified.